Vehicles

Your vehicle list determines which jobs the platform shows you. Keep it accurate and up to date.

Where to find it

In the app: Fleet → Vehicles (/fleet/vehicles).

Adding a vehicle

1. Click Add vehicle.
2. Enter:
   • Registration / plate number
   • Make and model
   • Type — e.g. rigid truck, articulated, light commercial, refrigerated
   • Capacity — weight (tonnes) and volume (m³)
   • Operating regions
3. Upload the required documents — registration certificate, fitness certificate, road permits, insurance. See Compliance documents.
4. Assign a primary driver (optional — you can do this per-job too).
5. Save.

The vehicle is now visible to the matching engine and eligible for jobs.

Vehicle status

Each vehicle has a live status:

• Available — ready to accept work.
• On a job — currently executing (links to the job).
• In maintenance — out of service for service or repairs.
• Off-road — not in use for any reason (e.g. seasonal, awaiting paperwork).

You can toggle status from the vehicle detail page.

Maintenance tracking

For each vehicle, record:

• Last service date and next service due.
• Tyre history — replacements and rotation.
• Mechanic / vendor notes — free-text history of work done.

You’ll get reminders ahead of due service and ahead of fitness-certificate expiry.

Compliance

Documents that affect compliance — fitness, road permit, cross-border permit, insurance — surface on the Compliance view with expiry tracking. Lapsed compliance documents prevent the vehicle from being matched to new jobs.

Removing a vehicle

You can remove a vehicle at any time. If it has active jobs, those continue with the current assignment but the vehicle won’t be matched to any new ones. History is preserved for analytics.